Course Content


  • Define Clear Writing
  • Understand the Importance of Clear Writing
  • Understand Why Some are Reluctant to use Clear Writing
  • Review Grammar Rules
  • Assess Readability of Writing


Writing Process

  • Review Phases of the Writing Process
  • Analyse Your Audience
  • Determine the Purpose of Your Writing
  • Draft and Revise your Document

Write Clear Sentences

  • Write Short Sentences
  • Use the Active Voice
  • Talk Directly to Your Reader
  • Use Simple Language
  • Eliminate Unnecessary Modifiers and Redundant Terms
  • Remove Jargon, Acronyms and Abbreviations
  • Don't Make Verbs into Nouns
  • Use Effective Lists
    • Understand and Eliminate Faulty Parallelism in Lists
    • Format Lists Correctly
  • Set the Appropriate Tone in Your Correspondence


Write Clear Paragraphs

  • Plan Your Paragraphs
  • Understand Characteristics of an Effective Paragraph
    • Topic Sentence, Middle and Close
    • Unity, Coherence and Method of Development
  • Effectively Use Transitional Words and Phrases


Format for Clarity

  • Format Your Document to Maximize Readability


Clear Writing Checklist




Clear Writing Seminar

Course Description

Employees must be able to clearly communicate important facts, issues and instructions to both internal and external clients so that communications are meaningful for all, regardless of background, education or profession.

In this 1-day Clear Writing workshop, we discuss the importance of clear writing and how to determine the readability of a document.  We will discuss the phases of the writing process, how to analyse your audience and how to adapt writing accordingly. 

We will focus on writing clear sentences and paragraphs, the building blocks of all documents.  

Learning Objectives

 Upon completion of the course, participants will return to work and be able to:

  • identify the purpose of a communication.
  • emphasize key messages and the most relevant information for the target audience.
  • align the tone and style of a communication with its purpose.
  • write clear sentences and paragraphs that readers can easily process.
  • structure and format information so readers will easily understand messages.
  • remove common language barriers from writing: jargon/technical terms/acronyms/unnecessary abbreviations.
  • proofread, edit, and format drafts.